3 to 6 months before
Lock in the big decisions first, because they affect everything else.
- Set a budget and a rough guest number.
- Choose the date and book the venue.
- Check the venue licence, finish time and any sound limiter.
- Book your DJ and confirm lighting and extras.
- Decide on a theme, if you are having one.
2 to 3 months before
Now confirm the details that guests will notice.
- Send invitations or save-the-dates.
- Book catering or plan the buffet.
- Arrange decorations, balloons or a backdrop.
- Order a cake.
- Think about photography or a photo booth.
1 month before
Plan the music and the running order.
- Send your DJ a must-play and do-not-play list.
- Confirm any speeches and the microphone you need.
- Agree timings with the venue and DJ.
- Chase RSVPs and confirm numbers with catering.
- Plan transport home for guests if needed.
The week before
Final confirmations make the day itself stress-free.
- Confirm arrival and setup times with every supplier.
- Share a contact number for the day with your DJ and venue.
- Prepare any slideshow or special songs.
- Pack anything you are bringing to the venue.
On the day
Hand over to your suppliers and enjoy yourself. A good DJ will look after the music, announcements and timings so you can spend time with your guests.
Keep one trusted friend as the go-to contact for any questions, so you are not interrupted all night.
Music tips for milestone birthdays
Music is the quickest way to make a birthday feel personal.
- 18th and 21st: chart hits, RnB and dance music.
- 30th: 2000s and 2010s anthems, RnB and garage.
- 40th: 90s dance, classic house, Britpop and 2000s pop.
- 50th: 80s anthems, 70s disco and classic house.
- 60th and over: Motown, rock and roll, 70s and 80s classics.
FAQs
How far ahead should I book a party DJ?
Two to six months is typical, but Friday and Saturday nights in December book up very early.
Can a DJ play music from the year I was born?
Yes. We love building a set around a birth year or a year that matters to you.
Do I need to provide anything for the DJ?
A table or space for the booth near a power socket, and access for setup. We bring everything else.
